Terms of Service

1. Agreement to Terms

By accessing or using Sports Admin Pro ("the Service"), you agree to be bound by these Terms of Service. If you do not agree to these terms, do not use the Service.

These Terms form a legally binding agreement between you (or the school or organisation you represent, "you") and Sports Admin Pro ("we", "us", "our"), operated by an Australian individual developer.

2. Service Description

Sports Admin Pro is a web-based platform providing school sports administration tools, including:

• Bus Scheduler — fixture-based bus departure and return time planning
• Tournament Generator — fixture draws, ladders, and brackets
• CourtRank — ELO-based player rankings
• StatTracker — live game statistics recording
• Rotation Roster — court rotation planning
• Referee Roster — referee scheduling
• Venue Booking — venue and court booking management
• Day Carnival Manager — athletics carnival administration
• First Aid Roster — first aid staff rostering
• Best Players Voting — player of the match voting system

We reserve the right to modify, add, or discontinue features of the Service with reasonable notice to users.

3. Pilot Programme

During the pilot period, access to all tools is provided free of charge.

• All ten tools are fully available during the pilot — no feature restrictions
• Pilot access may be extended or transitioned to a paid plan at our discretion
• We will provide at least 30 days' advance written notice before any paid subscription begins
• Schools that participate in the pilot will never be charged retroactively for pilot-period usage
• You may export your data and close your account at any time — no lock-in

4. Acceptable Use

You agree to use Sports Admin Pro only for lawful school sports administration purposes. You must not:

• Upload data that infringes any third-party rights or violates any applicable law
• Attempt to gain unauthorised access to other organisations' data or to the underlying systems
• Use the Service to store or transmit malicious code
• Scrape, reverse-engineer, or otherwise extract data from the Service in an automated manner without our written consent
• Use the Service in a way that impairs its availability or performance for other users
• Share login credentials with individuals outside your school

5. School Administrator Responsibilities

The person who creates a Sports Admin Pro account for a school ("School Administrator") is responsible for:

• Ensuring that use of the Service by their school complies with the school's privacy obligations to students and staff
• Obtaining any necessary consents before uploading personal data about students or third parties
• Maintaining the security of their account credentials
• Promptly notifying us of any unauthorised use of their account
• Ensuring that all data entered into the Service is accurate

Schools are responsible for compliance with the Australian Privacy Act 1988 in relation to student data they upload to the platform. Sports Admin Pro acts as a data processor on behalf of the school.

6. Data Ownership

Your school owns its data. All sports administration data you enter into Sports Admin Pro remains your school's property at all times.

We do not claim any ownership over your data. We hold it solely to provide the Service to you. On account closure or request, your data will be exported or deleted as described in our Privacy Policy.

7. Subscription and Payment

Sports Admin Pro is currently free to use during the pilot programme (see section 3 above). We reserve the right to introduce subscription pricing for continued access in the future.

If we introduce paid tiers, we will provide at least 30 days' advance notice to existing users by email before any charges apply.

Current indicative pricing is shown on the pricing section of our website.

8. Intellectual Property

Sports Admin Pro, including its software, design, branding, and documentation, is the intellectual property of Sports Admin Pro and is protected by Australian and international copyright law.

We grant you a non-exclusive, non-transferable licence to access and use the Service for your school's internal sports administration purposes.

9. Limitation of Liability

To the maximum extent permitted by applicable Australian law:

• The Service is provided "as is" without warranties of any kind, express or implied
• We do not warrant that the Service will be uninterrupted, error-free, or free from security vulnerabilities
• We are not liable for any indirect, incidental, special, or consequential damages arising from your use of the Service
• Our total liability to you for any claim arising from the use of the Service shall not exceed the amount you have paid to us in the 12 months preceding the claim

Nothing in these Terms excludes or limits any rights you may have under the Australian Consumer Law that cannot be excluded or limited by contract.

10. Termination and Data Export

You may close your Sports Admin Pro account at any time by contacting us at jessemckinnon20@gmail.com.

Data export on termination: Before your account is closed, you may request an export of your school's data. We will provide the export within 14 days of the request. After account deletion, data is permanently removed within 30 days and cannot be recovered.

11. Changes to These Terms

We may update these Terms of Service from time to time. Material changes will be notified by email to account administrators at least 14 days before the changes take effect.

12. Governing Law

These Terms are governed by the laws of South Australia, Australia. Any disputes arising from these Terms or your use of the Service shall be subject to the exclusive jurisdiction of the courts of South Australia.

13. Contact

For questions about these Terms, contact us at:

• Email: jessemckinnon20@gmail.com
• Contact form: sportsadminpro.com/contact